Exempt/Non-Exempt Status: The Administrative Support Professional-Finance position is a non-exempt position.
Reporting Structure: The Administrative Support Professional-Finance position reports to the Vice President of Finance and indirectly to the Chief Financial Officer. This position does not have any direct reports.
Position Summary: The Administrative Support Professional-Finance position is responsible for assisting in a variety of administrative, finance related, and payroll activities.
Physical Demands: The Administrative Support Staff-Financial position involves sitting up to 8 hours per day, repetitive typing, bending, the ability to climb, balance, stoop, kneel, crouch, reach, stand, walk, push, pull, lift, grasp, fine motor manipulations, talk, hear, and complete repetitive motions. The position can entail standing for significant periods of time and requires the ability to exert up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. The position involves working in indoor and potentially outdoor environments.
Schedule: The Administrative Support Staff-Finance works during normally scheduled business hours (7:30 AM – 4:00 PM). Hours may vary based on payroll and workload.
Telecommuting: Telecommuting for this position is approved on a pre approval basis at the discretion of the Vice President of Finance or Chief Financial Officer, in accordance with policy 502 Work Schedules.
Essential Requirements:
- The Administrative Support Staff-Finance must possess a high school diploma or GED.
- Must be at least 21 years old.
- Must possess the necessary sensory abilities in order that all of the job responsibilities described in this success profile are adequately fulfilled.
- Must take and successfully pass the TABE test.
- Demonstrate excellent communication and writing skills.
- Must successfully pass all required background checks.
- Must possess/demonstrate excellent organizational skills and ability to manage multiple tasks at once.
- Must exhibit regular and predictable attendance.
- Must be able to meet the physical demands described in the Physical Demands section of this profile.
- Must have memorized our mission and values.
- Must be willing to lead by example in terms of implementing our mission, acting in ways consistent with our values, taking actions that reinforce our culture and that move us closer to our vision.
Essential Job Functions:
- Provides administrative support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for
supplies; verifying receipt of supplies. - Assist with personnel, payroll and finance duties as assigned; including completion of transmittals, calculation and payroll entry, approved dispersion of monetary funds and assist with accounts payable vouchers.
- Complete client census by the last day of every month.
- Make trips to the bank, post office(s), and auditor’s offices as assigned by the Chief Financial Officer.
- Send account or other related notices to all staff regarding 401K Retirement program, health insurance program, and all other Center-related programs as needed.
All other duties as assigned by the Vice President of Finance, Chief Financial Officer or President/CEO.
Client Accounts
- Enter data for all client account charges and Personal Budget Money monthly in “Client Account” files on Google Drive
- Enter corresponding fund totals in each individual Ledger and tally monthly
- Count all “returned personal funds from Budget Funds and tally for Client Accounts
- Return all excess funds from person served weekly money to CFO for deposit
- Semi-annually, mail to parent/guardians report of Client Account